ClinicsConversion — Patient Acquisition for Peptide & Regenerative Clinics

01 — The Method

Four systems, one practice.

Every component engineered to work together — from your first compliant ad to your thousandth returning patient.

Compliance-First Foundation

Before a single ad runs, we build the regulatory scaffolding your practice needs. Ad-policy review, medical disclaimers, telehealth structure, and ongoing FDA-aware copy review.

✓ State-by-state ad compliance

✓ Medical claim review & substantiation

✓ Telehealth & informed consent frameworks

Patient Acquisition Funnel

Our proprietary patient acquisition system positions you as the clinical authority in your market — even without an existing brand. Paid social, search, and a custom landing pipeline tuned for high-ticket regenerative offers.

✓ Meta + Google ad management

✓ Authority-positioning landing pages

✓ Pre-screening qualification logic

AI Receptionist

A voice + SMS agent trained on your treatment menu and pricing answers every inbound lead in under 12 seconds, qualifies them against your screening protocol, and books straight to your calendar. 24/7.

✓ Inbound voice & SMS handling

✓ HIPAA-aware intake scripts

✓ Direct calendar booking + reminders

Retention & Fulfillment

Patients see treatment plans, financing options, and protocol upsells. You get a unified view, payment processing, and a retention engine that turns a single BPC-157 cycle into a lifetime clinical relationship.

✓ Patient portal & EMR integration

✓ Financing & payment processing

✓ Recall, retention & upsell flows

02 — AI Receptionist

The front desk that never sleeps.

Every lead your funnel generates gets answered — in under twelve seconds, on voice and SMS. Trained on your treatment protocols, pricing, and screening criteria.

12-Second Response

Lead-to-conversation in seconds, not hours. Clinics with sub-minute response see 4.1× higher show-up rates on consultations.

Direct Calendar Booking

Integrates with your existing Google, Outlook, or EMR calendar with conflict detection and automatic patient reminders.

Qualifies on the Call

Walks the patient through your clinical screening criteria — contraindications, medical history, treatment eligibility — so consultations are only with qualified candidates.

HIPAA-Aware Conversations

All interactions logged to your secure patient record. No PHI in third-party tools. Full audit trail on every conversation for compliance peace of mind.

Learn More →

Aria · Patient Care AI

Online · responding in <12s

Hi! Thanks for reaching out to the clinic. I'm Aria, your patient care coordinator. Are you interested in learning about our peptide therapy protocols, or do you have a specific treatment in mind?

Hi, yes — I've been reading about BPC-157 for recovery. I had a rotator cuff issue and heard it can help with tissue repair.

Great question. BPC-157 is one of our most requested peptides for musculoskeletal recovery. Before I book you with one of our providers, I just need to run through a few quick screening questions — takes about 60 seconds. Are you currently on any blood thinners or immunosuppressant medications?

No, nothing like that. Just a daily multivitamin and fish oil.

Perfect, no contraindications noted. I have openings this Thursday at 2:00 PM or Friday at 10:30 AM with Dr. Mitchell. The initial consultation is complimentary — would either of those work?

Thursday at 2 works. Thank you!

03 — Process

Thirty days to a fully-running system.

From compliance audit to live patient bookings — here's exactly what the first month looks like when you partner with us.

Week 01 · Foundation

Compliance & Brand Audit

State-by-state ad-policy review, medical claim audit, telehealth structure check. We sign your compliance binder before any creative work starts.

Week 02 · Build

Funnel & AI Training

Landing pages go live. AI Receptionist gets trained on your treatment menu, pricing tiers, and screening protocol. Calendar & EMR integration wired up.

Week 03 · Launch

Ads & Intake Live

Paid traffic turns on across Meta & Google. AI starts answering inbound. Most clinics see their first booked patient inside this week.

∞

Week 04+ · Scale

Optimize & Expand

Weekly performance calls, monthly creative refresh, patient retention flows, and upsell sequencing. Dedicated team chat for day-to-day support.

04 — FAQ

Things clinic owners ask first.

Don't see your question? The fastest answer is a fifteen-minute strategy call — we'll tell you whether this is a fit before either of us invest more time.

We start by building the regulatory foundation of your practice's marketing. A dedicated compliance officer reviews every ad, landing page, and intake script against Meta and Google medical-claims policy, LegitScript requirements, and applicable state-level prescribing regulations. This isn't a one-time review — it continues for as long as we work together. We've navigated the compliance edge cases specific to peptide therapy (BPC-157, semaglutide, CJC/Ipamorelin), NAD+ infusions, and stem cell protocols that get most clinics' ads disabled within 48 hours.

We run a proprietary patient acquisition system across Meta (Facebook/Instagram) and Google that positions your clinic as the clinical authority in your geography. Every campaign is built around compliant creative — no exaggerated claims, no before/afters that violate platform policy. The funnel pre-qualifies patients against your screening criteria (contraindications, treatment eligibility, payment ability) before they ever reach your calendar. The AI Receptionist handles the first conversation, confirms intent, and books the appointment — typically within 12 seconds of the lead coming in.

The AI Receptionist is included in your program — there's no separate per-minute or per-conversation charge. It runs 24/7 across voice and SMS, handles unlimited conversations, and books directly to your calendar. Compare that to a full-time front desk hire at $3,000–$4,500/month who works 40 hours a week and still misses after-hours leads. The AI doesn't take lunch breaks, doesn't call in sick, and responds to every inbound in under 12 seconds.

Yes. We install a complete patient platform that handles treatment plan visibility, financing options (including third-party medical financing), payment processing, and recall sequences. For peptide protocols specifically, we build automated reorder flows based on typical cycle lengths — for example, a 30-day BPC-157 protocol triggers a reorder nudge at day 25. This retention engine is what turns a single treatment into recurring monthly revenue without you having to manually follow up.

We run clinics in markets from 50,000 population towns to top-10 metros. The "saturation" conversation is usually overblown — most peptide and regenerative clinics aren't marketing compliantly, so the real competition is thinner than it appears. During your strategy call, we'll pull your specific market data and tell you honestly whether the economics work. If they don't, we'll tell you — we'd rather turn away a bad fit than take on a partner we can't deliver results for.

Most clinics are fully live — ads running, AI answering, funnel converting — within 21 days of kickoff. Week one is compliance and brand audit, week two is funnel build and AI training, week three is launch. The timeline depends on how quickly we can complete your compliance review and get ad accounts approved. If you already have LegitScript certification and clean ad accounts, we can often accelerate to 14 days.

Absolutely. You get weekly performance calls, monthly ad creative refreshes, patient retention flow optimization, and a dedicated team Slack channel for day-to-day questions. We're not a "set it and forget it" agency — we actively manage your campaigns, iterate on creative, and optimize your AI Receptionist's scripts based on real conversation data. Our best-performing clinics are the ones we've been working with for 6+ months because the system compounds over time.

Patient acquisition for your peptide & regenerative clinic.